Coordinate team schedules with default session attendance

We just released our newest collaborative scheduling feature: session attendance! We know coordinating team schedules can be quite the challenge, especially when there are multiple collaborators on a project. You can now assign session attendance defaults for each attendee so it's easier to find times that work for the team, and schedule only those that need to be there. UI will automatically use these attendance rules for every confirmed session, so you can set the defaults once and let UI take care of calendar coordination across the team.

You can set the following session attendance options:

• Moderator: This person is the moderator of the session and will be invited
• Required: This person's attendance is required (e.g. for note taking) and will be invited
• Optional: This person's attendance is optional but will be included on calendar invites
• Not included: This person isn't expected to come and will not be invited

Setting session attendance defaults is easy:

1. Within your project, navigate to the “Manage availability” tab.
2. Click “Manage schedule” at the top right of the page.
3. Use the dropdowns to set the session attendance for each collaborator (Moderator, Required, Optional, Not included). Note that you can only have one moderator per session.
4. Click “Save”, and UI will automatically use these attendance rules for every confirmed session.

💡Note: Currently, session attendance is available with manual scheduling only.