Automate scheduling for your team

Collaborating with your team just got a lot simpler—automate your scheduling and let us handle the complex logistics of coordinating multiple calendars, so you can focus on the research. All you need to do is connect your calendar, set preferences, invite collaborators, set roles, and leave the rest to us. We’ll find time slots that suit the team, present session options to participants who are applying, and handle the calendar invites and reminders.

How does it work? Follow these basic steps to get set up:

1. Connect your calendar to UI & set your availability
2. Navigate to the Manage Availability tab and choose Automatic scheduling
3. Invite collaborators to your project
4. Assign attendance rules & set the session location
5. Set your scheduling rules

And that’s it! Our system will cross check all calendars and automate booking confirmed sessions within these guidelines. Automatic scheduling is currently available for all projects where the required attendees have connected Google calendars.

A highlight for ReOps folks, in case you missed it: designated moderators are now always the default owner of calendar events and meeting links—particularly helpful when you’re handling logistics for a team of researchers.

👉 Check out our Scheduling page for more details on scheduling in User Interviews.